Free resource
Free art inventory spreadsheet template for artists
If you need a clean place to start cataloging your work, this free template gives you the core structure without the clutter. Download it, duplicate it, and adapt it to your practice.
Download the template, then try the live demo
Start with the CSV if you are still organizing in spreadsheets. When you want images, documents, viewing rooms, and PDFs attached to the same records, the demo shows what the next step looks like.
Free CSV download. Live demo available. No credit card required to start free.
What is in the template
The template keeps one row per artwork and includes the fields most artists end up needing first: inventory code, title, year, medium, dimensions, unit, category, status, location, price, currency, edition information, tags, image filename, and notes.
That structure is simple on purpose. It is enough to help you find a piece quickly, answer gallery questions faster, and create a habit of recording work consistently as it leaves the studio or returns.
Who this template is for
This template is best for artists who are early in the process of building an inventory, or who want to clean up scattered notes before moving into a more complete system. It also works well if you need a quick export-friendly structure for older work that has never been documented properly.
If you are already juggling multiple images per work, collector links, PDF catalogs, COAs, labels, or consignments, the template will still help you get organized, but it will start to feel limited sooner.
How to use it well
- Duplicate the CSV into Google Sheets or Excel.
- Keep one row per artwork and one header row only.
- Use consistent status names such as Available, Sold, or On consignment.
- Record image filenames exactly as they appear in your folders.
- Use your inventory code in both the sheet and the image filename.
The template works best when it stays structured. Avoid merged cells, loose formatting tricks, or long notes that hide multiple bits of information in a single field.
When to move beyond the template
The usual tipping point is not the number of artworks. It is the number of tasks attached to each artwork. When the same record needs images, a viewing link, a PDF entry, a sale history, or a certificate, the spreadsheet stops being the place where work gets easier.
That is the point at which many artists move into a dedicated system like Artwork Codex, where the artwork record becomes the source for everything else.
Download the template
Includes sample rows and the core columns most artists need first.